Correct, archive or restore shared content
Keep announcements and documents accurate while retaining a reasoned association history.
Step by step
For a document, open Documents. For an announcement, open the Around the neighborhood announcement list from Overview. Confirm that the Active view is selected.
To correct wording, choose Edit details on a document or Edit announcement on an announcement. Update the supported fields and enter the required reason before saving.
For an attached file, Edit details changes only the title and category. Use Replace file when the PDF/TXT itself needs to change.
To remove a document or announcement from members’ active view, choose Archive on its card. Enter a reason of 5–2,000 characters, then confirm Archive document or Archive announcement in the dialog.
Select Archived to inspect retained items as the board. Members no longer see the archived content or its activity notifications.
When the item should be available again, choose Restore on its card, explain why, and confirm Restore document or Restore announcement in the dialog. Return to Active to verify its current content.
If a save reports that the record changed, copy your unsaved text before choosing Review updated record. Reopen the current item and reconcile the changes.
Before you continue
- Archive is reversible and retains the record and audit history; it is not permanent deletion. Restore an archived item before editing it.
- Successful corrections and restores create in-app activity for other eligible members. Email delivery is not connected. Archiving removes the item’s notifications from members’ visible inboxes.
- Reasons are saved in the activity history. Use a concise explanation rather than identity documents, passwords or other sensitive evidence. File revisions remain in storage after archive.
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