Cancel a meeting or put it back on the schedule
Show members a clear cancellation and retain the agenda, minutes and recorded reasons.
Step by step
Open Meetings & events and find the correct meeting. Review its title, scheduled date and time before choosing Cancel meeting.
Enter a reason of 5–2,000 characters and confirm Cancel meeting. The reason is shown with the cancellation, so write a clear explanation suitable for members.
Choose View details to open Meeting details and confirm the Meeting cancelled notice. Members can still see the record, but Join online meeting is hidden and the meeting is excluded from the upcoming overview.
Keep any required communication outside the app on track. Cancellation creates an in-app meeting activity notice for other eligible members; it does not send an email or cancel an external Zoom/Teams reservation.
If the meeting should proceed again, choose Reinstate meeting, explain why and confirm. Check the retained date, time zone, link and published agenda immediately.
Use Edit meeting details after reinstatement if the date, time or link needs correction. Use Edit minutes to record the meeting outcome or cancellation context; the agenda and existing minutes remain available.
Before you continue
- Cancellation is a retained status change, not deletion. Scheduling and link edits are unavailable while the meeting is cancelled; minutes can still be edited.
- Reinstatement keeps the original schedule and link. It does not automatically move a past meeting to a future date or create a replacement call.
- If another board member changed the status first, refresh and review the current meeting before confirming again. In-app activity does not establish that statutory or governing-document notice requirements were satisfied.
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